Prompt for Project Status Report
Prompt :
Generate a concise, high-level Project Status Report suitable for an executive audience, formatted in a table that fits on a single PowerPoint slide. The report should cover the following key areas:
- Project Overview: Include project name, brief description, start date, and end date.
- Project SPOCs: List key points of contact such as the Project Manager, Technical Lead, and Client Stakeholders.
- RAG Status (Red/Amber/Green): Provide the current overall project health status with a brief justification.
- Achievements: Highlight major accomplishments since the last report, including completed milestones or deliverables.
- Next Steps: Outline key activities planned for the upcoming period.
- Key Milestones: Include important milestones with their target dates and current status (e.g., Completed, In Progress, Planned).
- Risks & Mitigations: Identify major risks along with their potential impacts and mitigation strategies.
- Budget Summary: Provide details on the total budget, amount spent to date, and the remaining budget.
- Progress by Phases: Show the status of project phases like Planning, Development, Testing, and Deployment.
Ensure the content is concise, uses bullet points where applicable, and is visually structured in a table format for clarity. Highlight any critical issues that require stakeholder attention.
Sample Project Input Details :
Sample project status on highlevel : Ecommerce website. Where team completed website next step is to build APIs for mobile app and project is on track
Output / results from Gen AI
Project Status Report: E-commerce Website Development
| Section | Details |
|---|---|
| Project Overview | Name: E-commerce Website Development Description: Building an e-commerce platform with mobile app integration Start Date: February 20, 2025 End Date: August 20, 2025 |
| Project SPOCs | Project Manager: [Insert Name] Technical Lead: [Insert Name] Client Stakeholders: [Insert Names/Roles] |
| RAG Status | 🟢 Green – Project is on track with timely completion of deliverables and no major blockers. |
| Achievements | ✅ Website development completed ✅ Integrated product catalog, shopping cart, and payment gateway ✅ Initial UAT with positive feedback |
| Next Steps | 🔜 Develop APIs for mobile app integration 🔜 Kick-off mobile app development 🔜 Conduct end-to-end cross-platform testing |
| Key Milestones | Website Development: ✅ Completed API Development: ⏳ In Progress (Target: April 2025) Mobile App Development: 🔜 Planned (May 2025) Final Testing & Deployment: 🚀 Planned (July 2025) |
| Risks & Mitigations | 1. API Development Delays: Risk of technical complexity Mitigation: Early technical reviews, continuous integration 2. Resource Constraints: Potential shortages for mobile development Mitigation: Proactive resource planning and cross-functional team support |
| Budget Summary | Total Budget: [Insert Budget] Spent to Date: [Insert Amount] Remaining: [Insert Amount] |
| Progress by Phases | Planning: ✅ Completed Website Development: ✅ Completed API Development: ⏳ In Progress Mobile App Development: 🔜 Planned Testing & Deployment: 🔜 Planned |